When Editing a Google Doc I Am Asked to Log in Again

At Mojo, we rely on collaboration tools and productivity apps to get more washed throughout the day. We use a diversity of apps like Basecamp, Pivotal,Slack, andDropboxto communicate and share files, notes, and tasks. Only what near collaborative document editing? Nosotros've got you lot covered with this detailed how-to.

We use Google Workspace (formerly GSuite, aka Google Apps) and ane of our favorite apps is Google Docs. Equally part of the apps suite, Google Docs is a discussion processing app for teams and it allows you to create and manage documents online very easily.

So why would you want to use Google Docs?

Simple:collaboration. I'm sure yous've experienced the clunky, frustrating process of editing a Word document via e-mail between one or more people. Rail changes, forward the file in an electronic mail, accept changes, revise, email dorsum ... etc. Who has the nearly recent version? Where is the near contempo version? In my experience, it is the opposite of a streamlined process.

Google Docs eliminates these frustrations, and adds some actually cool collaborative features that Word just doesn't take, like real-fourth dimension commenting – merely we'll get to that in a minute.

But, we know from experience that non anybody is on board this railroad train. Working in a Google Medico is still unfamiliar to many people.

One issue we run up against is knowing how to invite someone to edit a Google Dr., and making sure that the person we're request knows how to edit it. It's happened a few times – we senda Google Doc to someone (accessed by a link) only to have them save information technology or paste it into a Word document and transport information technology dorsum to united states with their changes. This defeats the purpose of document collaboration, but it happens because the recipient is only not familiar with how a Google Dr. operates.

In this post, we'll hash out how to create a document, how to invite someone to edit a Google Doctor, and all of the steps in between.

How to Create a Google Doc

To create a document, you first get to your Google Drive interface. Drive is where all of your G Suite documents are stored. Once you lot are logged in with your Google account (either via Gmail or your Google Apps for business account) you can get to your apps in a few ways, but i piece of cake mode is to find this icon at to the top of your screen.

Click "Drive" and you'll come across a listing of all of your current documents. If you accept not created whatever, the screen will accept no documents.

To create a new doc, click on the "Create" button and you'll run into some options:

Drive has familiar file management tools, like add a new binder or upload an entire folder. From here, you tin create a new document. Y'all can also create a new spreadsheet (Sheets, similar to Excel) or presentation (Slides, similar to PowerPoint), simply we'll stick with a standard document for now.

Once you create a new document, yous'll see a blank page with a standard set of discussion processing tools at the top.

The first thing you'll want to do is proper noun your doctor. Do this by clicking the words "Untitled document" at the top and giving it a new proper name. Annotation that it automatically saves as you go.

Now you are ready to write! You can treat this just like a regular Word certificate. Type and format away.

Additionally, your document is stored in the cloud, which means yous don't accept to worry about saving it to your figurer or losing it. It automobile-saves continuously, then all y'all need to do to become back to it is open your spider web browser, go to your Google Drive, and click on it. Easy!

Collaboration

Now that you have created a physician, it's time to see where Google Docs really shines. Permit's fix a scenario that might exist familiar to you. You lot are working on a certificate that requires feedback and input from others in your office. And so you put together a report as a Word document and email it to a group of four other people with the note: "Please give me your changes." Each person then makes notes and changes in the doctor and emails information technology back. At present you accept 5 different versions that yous need to consolidate back into one. Ugh!

A Google Physician eliminates this headache. All you would demand to do is "share" the medico with your co-workers and inquire them to make their changes directly in the aforementioned document. You are now working onone document as opposed to 5 different docs.

To exercise this, click on the "Share" button in the upper right.

You lot will see the share screen, which presents many options. We'll get through a couple of our most oftentimes used share options.

ane. Share With People Outside Your Company

Become shareable link: Here is a play a joke on that will salvage you a TON of time, non to mention tears and headaches. If you need to share this doc with someone outside of your visitor, who may or may not even have a Google account, this is the place to become. Click on "become shareable link."

Adjacent, you'll desire to select "Anyone with the link" and beneath you can select the access level (tin view, edit, etc).

Now, click Save. You've made the document accessible to anyone who has this particular link.

Now, copy the link and tin can send an e-mail to the person or group you want to collaborate with. This feature comes in really handy when you know someone doesn't necessarily use Google Apps or they're unfamiliar with signing in to access a Google Doctor.

two. Express Sharing for Higher Security

The above example would let anyone to access a document, provided they take the link. If you desire to share a document with only a detail person and you want to guarantee no one else tin can access it, use this method. Merely remember, yous may have trouble on the other end if the person yous're inviting doesn't have a Google account attached to the electronic mail yous're sending to.

Make sure link sharing is set to "Off" and send to particular email addresses. You can withal control access levels hither, as well as send an invite and personal bulletin directly to the individuals. Click "Send" and they will get an email notification.

Note that if you lot start typing an email address that is already in your contacts list, it will car-complete with their full proper noun, so you can only select them from a list every bit y'all tin can see to a higher place. Otherwise you tin just type in their entire email address. Split multiple electronic mail addresses with a comma.

As well note that by default you are inviting people to edit the medico, although you can modify access to view but. If Edit is selected, this means that the people yous invite volition exist able to make changes. However, don't worry ... you can always undo their changes (more than on that later on).

So what happens at present? Well, the people you invited will at present get an e-mail with a link to the doc.

Real Time Collaboration in Google Docs

Now they tin can but click on the link to go to the doc and edit it direct online. And so, what does real fourth dimension collaboration in Google Docs hateful?

Here's the cool part: they can make all the changes they want at the same time , and every version is tracked and saved automatically. Additionally, y'all can compare and roll back to any earlier version you lot want. People can also add together comments to the doc as a way of offer feedback without actually editing information technology.

While people are editing the doc, you can see it in real time. You lot volition be able to meet who is viewing information technology based on their icon in the upper correct, and you can encounter who is making what changes in real time. Here yous can see Amy is editing, and in the second image below Amy has left, but now Abby is in the document. If they were all three in there at the aforementioned time, all iii icons would appear.

How to Revert and See Revision History

If y'all want to run across the entire revision history of the dr., go to the "File" menu and choose "Come across revision history."

Then, you will be able to rail every change. You volition see a listing of all the dissimilar versions along with fourth dimension stamps and who made the changes.

Clicking on a version will prove that version of the certificate to you. If y'all desire to whorl back to a previous version, you tin can choose to "restore" that version.

This is my favorite role about Google Docs: real-time collaboration and the flexibility to revert back to whatsoever version of the certificate at any time.

As you can see, using a Google Doc for collaborative editing is a very efficient process. It ways that everyone is merely editing i certificate; everyone always sees the latest version; and all changes and comments are tracked and saved. Additionally, it can be edited from tablets and mobile devices for even more than flexibility.

Save In Different Formats

You or your fellow editors may download a re-create of the doc in some other format, like Word or PDF, at any time. Go to File and select "Download as" to export the doc in some other format.

Ways to Collaborate with Google Docs

You are probably getting an idea of all of the ways you can utilise this tool, but I desire to share a few specific utilise cases from our feel. You lot can share docs within your own arrangement (via Google Apps) or you tin share docs with people outside your arrangement, too.

Some ways to employ this amazing tool include:

• Gathering Feedback: Draft a memo or policy in your office that needs group feedback
• Meeting Agendas: Create your agenda and share the link in a Calendar invite for upcoming meeting
• Meeting Minutes: Accept notes during a meeting and share doc with attendees
• Sales Team Data: Share a Google Spreadsheet with your sales squad and ask them to keep information technology up to appointment with stats
• Team Content Collaboration: Offset with an outline, assemble feedback from team, and go along evolving the piece you're writing.
• Board or Committee Planning: Group piece of work when serving on boards and committees

The possibilities are endless. Any fourth dimension you need to interact on a certificate with someone else, it's a good possibility that Google Physician is the tool you demand. Another advantages include:

• Compatibility: It works on Mac, PC, iPad, mobile, and with no software required
• Cloud Storage: Your certificate is stored in the cloud, so it's accessible anywhere and won't get lost.
• Saves Time: Much more than streamlined, since there is no demand to electronic mail attachments back and forth

At SpinWeb, we find that Google Docs is a great identify to keep "in-progress" stuff. We don't treat it equally a permanent home for a doc; rather, we use it as a stream of working docs that may eventually be exported to a more permanent dwelling house, like Dropbox. It'southward a great place to collaborate and create without committing to saving a agglomeration of files on your computer.

I hope this has given you a good primer on the advantages of collaborating with Google Docs.

Image Credit: dennizn/Shutterstock.com

Steph leads our client delivery team and is obsessed with delivering quality work, creating an efficiency automobile, and mastering the tools and disciplines to achieve success for our heroes. At home, she loves listening to true criminal offense podcasts, playing with her daughters and two pugs, and singing in a local rock band with her hubby.

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Source: https://www.mojomedialabs.com/blog/your-guide-to-collaborative-document-editing-with-google-docs